Content Sources

In this version of Aspire, all All of the management of Content Sources can be done in the Home PageAdmin UI Content Sources, where we have you can access to all of the management features, and we .

• You can see all the content sources in their new presentation.

• Each content source card displays

• further detailed information.
• You can identify

• which is the content source

• you want including its current state, how many jobs it has crawled, and how many errors were produced.

• You can access the controls for copy, delete, crawl control, activate, and deactivate.

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Controls

For the new display of content sources Aspire 2.0 adds new features and information into card like objects that represents each content source, these cards contains .

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The cards contain several functions to control the content source, the following are all the controls of the card-content source

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1. Content Source Name & Icon
   • The display name of the content

1. • source, if the name is to long the name will appear follow by an ellipsis (e.g. ABC...), and if the mouse is over the name, a tooltip will appear with the full name. The Content Source Name is also a link to the configuration of the respective content source.
     

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2. Content Source Status
   • Indicates the current status of the content source. When the status changes not only does the label change, the color of the content source card changes.
     

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2. Time of Crawl
   • Indicates the length of time the crawl has been crawling, or how long it took the crawl to finish. In case the content source has never being started the label will

1. • be Never Executed. If you put the mouse over the Time of Crawl control, it will show a

1. • tool-tip in your local timezone, of the exact date and time the content source was started.
     

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2. Jobs Done

   • Completed jobs shows the total number of successful jobs, you can also click on Complete and open the statistics.

3. Errors

   • Errors will show the number of document errors if any; if there is at least one error, you can click on the number and go to the Error Page.

4. Statistics

   • It will show all the information available about the current crawl, including crawl type, documents per second, start time, jobs status, etc. 
     
     

5. Start Full Crawl

   • Starts a full crawl, but before that it will show a warning indicating all incremental indexing data will be deleted.

    

6. Start Incremental Crawl

   • Starts an incremental crawl.
     
     

7. Start Test Crawl

   • Starts a Test Crawl that will ask how many documents to crawl and how many to skip before it starts to crawl.
     
     

8. Copy

   • Creates a new content source with the same configuration.
     
     

9. Export

   • Downloads a zip file with the configuration of the content source that you can use to import it into a different aspire instance.
     
     

10. Enable/Disable

    • It will enable or disable the content source. (you can only disable

5. Type of Crawl

With this control you can choose the type of crawl you want to do by clicking on it. The default is incremental, with one click you choose Full and with two clicks you choose Test (Test is a new type of crawl to test if the configuration of the content source is the correct one, to learn how to do a Test crawl please go to Test Scan).

6. Completed Jobs

Completed jobs shows the total number of successful jobs, you can also click on Complete and open the statistics.

7. Errors

Errors will show the number of document errors if any; if there is at least one error, you can click on the number and go to the Error Page.

8. Start/Pause/Resume Button

This button starts the crawl, if the crawl is already started you can click to pause it. If the crawl is paused you can resume the crawl. The look of the button changes with the state.

9. Stop/Abort Button

This button stops the crawl if the job is already crawling or paused, it will abort the crawl if the content source if pausing, stopping or resuming.

1. • the content source if it's status is new, completed, error,

1. • failed or canceled)
      

2. Delete

   • If you click the delete button a

11. Copy

Just clicking on the copy button you can create a copy of the content source.

12. Delete

1. • confirmation will appear, if you click OK the delete will proceed and the content source will be deleted.

States

The content sources can be in one of several states, in . In each state, some controls change and some are disabled. In the section above, we saw the controls of a content source, in . In this section we will see which are the controls for each state. * The copy and delete button are always enabled

Loading

When the content source is in loading state, it means it is downloading and/or initializing the content source, and it will change to the New state. during this status the whole content source will be completely disabled.

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New/Crawled

Grouping

1. • The display name of the group, if the name is to long the name will appear follow by an ellipsis (e.g. ABC...), and if the mouse is over the name, a tool-tip will appear with the full name. The Group Name is also a link that will expand the content source, so we can see the content source inside it.

2. Number of Content Sources

   • The group will display the number of content sources that has contained.

3. Expand

   • If clicked, it will expand the content source, so we can see the content source inside it.

4. Add to Group

   • If clicked, Add to Group will open the group menu, and put the name of the group so we can only choose the content sources and click on Add Group.

5. Content Sources Status

   • Has well as the number of content sources the group will have the status of the content sources and how many content sources inside him has that specific status

     1. Green: Stands for the Running status.

     2. Blue: Stands for the Paused status.

     3. Red: Stands for the three unsuccessful status Error, Failed and Aborted.

     4. Orange: Stands for the three transitory status Pausing, Resuming and Stopping.

     5. White: Stands for the idle status New and Completed and Cancelled.

     6. Gray: Stands for the Disabled status.

6. Ungroup

   • If clicked, Ungroup will take all the content sources inside the group and put them in the first level (root), and it will delete the group.

Manage a Group

This section walks through the steps necessary to create, use and dispose of a group, and how to interact with the group itself.

Step 1: Select the content sources

Click on the Group button in the Action Bar, a text field will appear, and the bottom of all the content sources will change into a check box that says Group. Select the content sources you want to group together by checking the Group check box, then put the name of the group in the text field next to the Group button.

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Step 2: Create the group

Once you have selected the content sources and filled the name, you can click on Add Group, this will fade out and in the content source, and a group card will appear at the end of the content sources. This will be the group you just create with all the selected content sources inside it.

Step 3: Expand the group

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Paused

The Paused status indicates that a crawl is currently paused, for this state the Content Source Status (1) changes to Paused and the content source will change color to blue, the Time of Crawl (2) changes to the exact time in your local time zone when the crawl was started and with each refresh it will still increase the total time that it's been crawling. The Start/Pause/Resume Button and the Stop/Abort Button (3) will be set for resume and stop, both enabled. And the Active checkbox (4) will be disabled.

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Error/Failed/Aborted

The Error status indicates that a crawl finished in an unsuccessful crawl, for this state the Content Source Status (1) changes to Error (or Failed or Aborted)and the content source will change color to red (The Content Source Status will also be a link to see the cause of the unsuccessful crawl), the Time of Crawl (2) changes to the exact time in your local time zone when the crawl was started and it will stop updating the total crawl time. The Start/Pause/Resume Button (3) will be set for start a crawl and the Stop/Abort Button (4) will be disabled, and the Active checkbox (5) will be checked and enabled.

** The Aborted status appears when the content source was aborted by the user

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Pausing/Stopping/Resuming (Transitive)

This state indicates a change from one state to another, and they are the only ones in which the user can do an abort.

The Pausing status indicates that a crawl is currently trying to pause the content source, for this state the Content Source Status (1) changes to Pausing (or Stopping or Resuming)and the content source will change color to yellow, The Start/Pause/Resume Button (2) will be disabled and the Stop/Abort Button (3) will be set to abort, and the Active checkbox (4) will be disabled.

** The Resuming status indicates that a crawl is currently trying to start the crawl again

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Inactive

The Inactive status indicates that a crawl is currently inactive and it will not perform a crawl, for this state the Content Source Status (1) changes to Inactive and the content source will change color to gray, The Start/Pause/Resume Button (2) will be disabled as well as the Stop/Abort Button (3), and the Active checkbox (4) will unchecked and enabled.

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Grouping

Aspire UI now includes the ability to group content source, with this new feature we can group the content source in any way we want, such as by category, content source type,...

Group

A group has the same shape as a content source (card-like), but its content is different, in the image below we have all the controls that a group will have.

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The display name of the group, if the name is to long the name will appear follow by an ellipsis (e.g. ABC...), and if the mouse is over the name, a tooltip will appear with the full name. The Group Name is also a link that will expand the content source, so we can see the content source inside it.

If clicked, it will expand the content source, so we can see the content source inside it.

The group will display the number of content sources that has contained.

Has well as the number of content sources the group will have the status of the content sources and how many content sources inside him has that specific status

• Green: Stands for the Running status.
• Blue: Stands for the Paused status.
• Red: Stands for the three unsuccessful status Error, Failed and Aborted.
• Orange: Stands for the three transitory status Pausing, Resuming and Stopping.
• White: Stands for the idle status New and Crawled.
• Gray: Stands fot the Inactive status.

If clicked, Add to Group will open the group menu, and put the name of the group so we can only choose the content sources and click on Add Group.

If clicked, Ungroup will take all the content sources inside the group and put them in the first level (root), and it will delete the group.

How manage a Group

This section walks through the steps necessary to create, use and dispose of a group, and how to interact with the group itself.

Step 1: Selecting the Content Sources

First of all we need to click on the Group button in the Action Bar, this will open the grouping menu, and change the bottom part of all the content sources into just a checkbox that says Group. Now we can select the content sources we want to group together, once this is done we can put the name of the group in the test field next to the Add Group button.

* Once the group is created, if you want to add another content source to the group, you can do it by click the Add One button Image Removed and repeating steps 1 and two

Step 2: Create the Group

Once you have selected the content sources and filled the name, you can click on Add Group, this will fade out and in the content source, and a group card will appear at the end of the content sources. This will be the group you just create with all the selected content sources inside it.

Step 3: Expand the Group

Once we have the group created we can expand it by clicking on the Group Name or by clicking on the expand button Image Removed, this will fade out and in the content sources and display only the content sources inside the group. Also a legend will appear in the Once we have the group created we can expand it by clicking on the Group Name or by clicking on the expand button Image Added, this will fade out and in the content sources and display only the content sources inside the group. Also a legend will appear in the Action Bar indicating in which group we are in now, right next to the legend is the Return turn button Image Removed Image Added, if weclick we click on it, it will return us to the first level (root).

Also while we are in the expanded group we can see that the content source has another button right before the copy button, this button is the Ungroup One button Image Removed Image Added, it looks exactly as the Return button Image Removed Image Added, this button will remove the content source from the group and put it on the first level (root)

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Step 4: Remove the

group

If you want to remove a group, the only way is to ungroup the entire group by clicking the Ungroup button Image Removed Image Added, this will move all the content sources from our group to the first level (root) and delete the group.

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Filtering

In Aspire UI 2.0 we can do filtering to Admin UI, you can filter  the content sources, and we can apply several filters for a more accurate result.

Text Filter (Search)

With this filter we You can do regex searches base on the Content Source Name and the Group Name. To make a search we just put the regex we want in the text field on the top right corner of the Action Bar and press the Enter key. Only the content sources that match the regex will be displays

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Cookie Filters

The cookie filters are regular filters that will be saved in a cookie so once we apply a cookie filter, this will be active until we remove it. We can access the cookie filters by clicking on the Filter button Image Removed, and when you activate a filter the Filter button will highlight Image Removed. Image Added,

We have three ( 3 ) categories of cookie filters, all of then explained below.

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General

filters

We have three ( 3 ) general filters:

1. Active: (Checked by default ) If  If checked shows all the content sources that are activeInactive: active (Checked by default )
2. Groups:  If checked shows all the groups. (Checked by default)
3. Inactive:  If If checked shows all the content sources that are inactiveGroups: inactive (Checked by default) If checked shows all the groups.

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Status

filters

The status filters will has all the possible status for the content sources, also it will have the All filter (Checked by default), if any of the status filters is checked, it will unchecked the All filter and only the content sources with matching the matching checked status will be displayed. If the All filter is checked again, it will unchecked all the status filters.

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Connector

filters

The connector filters will be build according to the types of content sources we have available for the aspire account, but it will always will have the the All filter (Checked by default), if any of the connector filters is checked, it will unchecked the All filter and only the content sources with matching the matching checked connector types will be displayed. If the All filter is checked again, it will unchecked all the connector filters.

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Time

filters

The time filters can be applied for start and end time of the crawl.

• Start Time: (Unchecked by default) Compares the time given with the start time of the content source, if the time given is after or the exact time of the content source, the content source will be display, if we check the Start Time filter but we don't give a start time, the filter won't be applied. Also if the content source doesn't have a start time, the content source won't be displayed.time, the content source won't be displayed.
  • To set the date and time of the filter click on the calendar button (2)
  • To enable the filter check the filter (1)
     
• End Time: (Unchecked by default) Compares the time given with the end time of the content source, if the time given is before or the exact time of the content source, the content source will be display, if we check the End Time filter but we don't give a start time, the filter won't be applied. Also if the content source doesn't have a end time, the content source won't be displayed.
  • To set the date and time of the filter click on the calendar button (2)
  • To enable the filter check the filter (1)

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Import

In Aspire Admin UI 2.0 , we can import a content source zip file and load the content source directly to our management page. For this we just need to click on the Import button in the Action Bar, this will open a browse window where wecan search for our content source zip file, select it and click open. Automatically the content source will be load into the management page.

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Add Source

With Add Source we can choose , select the type of content source we you want to do by choosing the connector. The Add Source menu has three (3) main sections:.

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1. Add Source
   • Access the Source Menu from the Add Source button
2. Legacy Connectors
   • These connector will be identified with a LEGACY label, which means these connector haven't been updated to use the new connector framework.
3. New Connectors
   • These connectors have been updated to use the new connector framework. 
4. . Artifact Id
   • Indicates the maven Artifact Id of the connector.
5. Legacy Label
   
   • The Legacy label will indicate which connectors are not updated to use the new connector framework.
6. Custom
7. Official Connectors: Is the lost of all the connector created by Search Technologies for Aspire. Just by clicking on the connector we want to use, we will be redirect to the configuration page. The Official connector may change according to your connector entitlements.
8. Custom Connectors:
   • It will open a menu to install a custom connector from maven coordinates or a set of config files.
   • Refresh Sources: 
     • With the Refresh button we can update the list of the connectors available for us.

Custom Connector

By clicking on the Custom Connectors button, we will Click Custom to open a window where we you can choose between two methods to install a custom connector , repository and configuration files, both . Both show as toggle buttons on at the top of the window.

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Loaded Custom Connectors

In case that a custom connector was added without an icon, and alert icon will appear before the connector's name.

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If the added custom connector doesn't exist, the alert icon will be appear before the content source name and the icon option will be disabled.

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