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On this page:

Table of Contents
 

Image Removed


Step 1. Launch Aspire and

open

Open the Content Source Management Page

  1. Launch Aspire (if it's not already running).
See:
  2. Go to Launch Control.
  3. Browse to: http://localhost:50505
.

For details on using the Aspire Content Source Management page,

please refer to 

see Admin UI.


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Step 2. Add a new File System Content SourceImage Removed

To specify exactly what which shared folder to crawl, we will need to create a new "Content Source".

To create a new content source:

From the
  1. From Content Source,
click on "
  1. click Add Source
" button
  1. .
Click on "
  1. Click File System Connector
"
  1. .

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Step 2a. Specify Basic Information

 

In the

"

General

"

tab in the Content Source Configuration window, specify basic information for the content source:

  1. Enter a content source name in the
"
  1. Name
"
  1. field. 
    1. This is any useful name which you decide is a good name for the source. It will be displayed in the content source page, in error messages, etc.
  2. Click on the Scheduled pulldown list and select one of the following: Manually, Periodically, Daily, Weekly or Advanced.
    1. Aspire can automatically schedule content sources to be crawled on a set schedule, such as once a day, several times a week, or periodically (every N minutes or hours).For the purposes of this tutorial, you may want to
select Manually and
    1. select Manually and then set up a regular crawling schedule later.
  2. Click on the Action
pulldown
  1. pull-down list to select one of the following: Start, Stop, Pause, or Resume.
    1. This is the action that will be performed for that specific schedule.
  2. Click on the Crawl
pulldown
  1. pull-down list and select
one of the following
  1. an option such as: Incremental, Full, Real Time, or Cache Groups.
    1. This will be the type of crawl to execute for that specific schedule.

After selecting

a Scheduled

a Scheduled, specify the details, if applicable:

  • Manually: No additional options.
  • Periodically: Specify the "Run every:" options by entering the number of "hours" and "minutes."
  • Daily: Specify the "Start time:" by clicking on the hours and minutes drop-down lists and selecting options.
  • Weekly: Specify the "Start time:" by clicking on the hours and minutes drop-down lists and selecting options, then clicking on the day checkboxes to specify days of the week to run the crawl.
  • Advanced: Enter a custom CRON Expression (e.g. 0 0 0 ? * *)

 

Info
You can add more schedules by clicking in the Add New option, and rearrange the order of the schedules.


Info
If you want to disable the content source just unselect the the "Enable" checkbox. This is useful if the folder will be under maintenance and no crawls are wanted during that period of time.


Note
Real Time and Cache Groups crawl will be available depending of the connector.
 



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Image RemovedStep 2b. Specify the Connector Information

In the

"

Connector

"

tab, specify the connection information to crawl the File System.

  1. URL: Enter the folder path you want to crawl.

    • For Windows: D:\folder\folder1\

    • For Linux: /home/user/folder/folder1/
  2. Partial Scan: Check if you want to run a partial scan (i.e. only scan a portion of a large directory)
    • Sub Directory to Scan: Enter a relative path (relative to the URL path)
  3. Index Folders?:
index
  1. Index subfolders as items. If
unchecked
  1. the check box is cleared, only files will be indexed.
  2. Scan Recursively?: Scan through
subfolder
  1. subfolders'
s
  1. child nodes.
  2. Scan Excluded Items: If
check
  1. selected,
will scan
  1. sub items will be scanned from excluded
contairnes
  1. containers (excluded by the Include/Exclude patterns).
  2. Use Fixed ACLs:
Check if you want
  1. Select to use a fixed acl that will be attached to all of the fetched files
fetched
  1. .
    • Users: Fixed user acls
      • Domain: User's domain
      • Name: Username
      • Type:
Select between
      • Select Allow
and
      • or Deny
    • Groups: Fixed group acls
      • Name: Group's name
      • Type:
 Select between
      •  Select Allow
and
      •  or Deny
  2. Include/Exclude patterns: Enter regex patterns to include or exclude files/folders based on URL matches.

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Image RemovedStep 2c. Specify Workflow Information

In the

"

Workflow

"

tab

, specify

:

  • Specify the workflow steps for the jobs that come out of the crawl. 
  • Drag and drop rules to determine which steps
should
  • an item
follow
  • should follow after being crawled.
This

These rules could be where to publish the document or transformations needed on the data before sending it to a search engine. See Workflow for more information.

For

the purpose of

this tutorial, drag and drop the Publish To File rule found under the 

Publishers tab

Publishers tab to the onPublish Workflow tree.

  1. Specify a Name and Description for the Publisher.
  2. Click Add.
After completing this steps click on the Save then
  1. Click Save and Done and you'll be sent back to the Home
Page
  1. page.


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Step 3: Initiate a Full Crawl

Now that the content source is set up, the crawl can be initiated.

  1. Click on the crawl type option to set it
as "
  1. as Full
"
  1. . (
is set as
  1. "Incremental"
by
  1. is the default
and
  1. so the first time it'll work like a full crawl). 
  2. After the first crawl, set it
to "
  1. to Incremental
" to
  1.  to crawl for any changes done in the repository).
  2. Click
on the
  1. Start
button
  1. .

During the Crawl

During the crawl, you can do the following:
  • Click on the "Refresh" button on the Content Sources page to view the latest status of the crawl.
  • The status will show RUNNING while the crawl is going, and CRAWLED when it is finished.
  • Click on "Complete" to view the number of documents crawled so far, the number of documents submitted, and the number of documents with errors.

If there are errors, you will get a clickable "Error" flag that will take you to a detailed error message page.

 


Step 4: Initiate an Incremental Crawl

If you only want to process content updates from the File System (documents which that are added, modified, or removed), then click on the "Incremental" button

  1. Click Incremental instead of
the "
  1. Full
" button
  1. . The File System connector will automatically identify only changes which have occurred since the last crawl.
  • If this is the first time that the connector has crawled, the action of the "Incremental" button depends on the exact method of change discovery.
  • It may perform the same action as a "Full" crawl (crawling everything), or it may not crawl anything. Thereafter, the Incremental button will only crawl updates.


Info
Statistics are reset for every crawl.