Features

The eRoom connector will crawl content from any eRoom Site with an enabled XML Query option (Allow XML queries and commands from external applications). The connector will retrieve items like folders, discussions, notes, polls, calendar, project plans, databases, inbox, files, links and dashboards.

Some of the features of the eRoom connector include:

  • Performs incremental crawling (so that only new/updated documents are indexed).
  • Fetches LDAP (including Active Directory) access control lists (ACLs) for document-level security (including users and groups).
  • Metadata extraction.
  • Is search engine independent
  • Runs from any machine with access to the given eRoom site.
  • Designed to support early binding mechanisms and group expansion of nested permissions.
  • Filter the crawled documents by file names using regex patterns.
  • Supports Windows/Linux/MacOS file shares.

Future Development Plan

The following features are not currently implemented, but are on the development plan:

  • Index items comments

Anything we should add? Please let us know.

Summary of eRoom organization

This is the hierarchy of eRoom.

  • eRoom Server
    • Site
      • Community
        • Facility
          • Rooms
            • eRooms items (folders, notes, databases, project plan, etc.)
            • Documents

Content Retrieved by the Connector

The eRoom connector will retrieve the following objects:

  • eRoom basic information
  • eRoom items
  • Documents

Operation Mode

The connector will use SOAP / XML over HTTP or HTTPs to acquire information of eRoom content. The connector acquires content by doing the following:

  • Go recursively through the eRoom site and all the eRoom items and documents and creates sub-jobs for each object discovered. Each sub-job contains all metadata available, including ACLs.
  • Saves a snapshot file to compare previous item states and do incremental crawls with added, updated and deleted items.


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