The SharePoint Online connector will crawl content from any SharePoint Online site collection URL. The connector will retrieve Sites, Lists, Folders, List Items and Attachments, as well as other pages (in .aspx format). This connector supports SharePoint running in the Microsoft 365 offering.
This is not a Microsoft 365 connector, the individual repository offerings within Microsoft 365, such as OneDrive, Calendar, Tasks, Yammer will have their own connectors.
The SharePoint Online connector supports crawling the following the repositories:
The connector offers two authentication options to access the SharePoint REST API: user account or Azure AD application.
To configure a user crawl account use the following, see SharePoint Online - Crawl Account Access.
To use a user crawl account on multiple site collections, you'll have to follow the steps on each site collection the access is needed.
To configure an Azure AD application for crawling, see SharePoint Online - Azure AD Access.
Using an Azure AD Application will grant access to all site collections under the tenant.
Azure AD Applications can be used with Delegated Permissions from a service account. The Application does not need to have Admin "Configured Permissions", it only needs to be authorized by an Admin account. See SharePoint Online - Azure AD with Delegated Permissions.
Using an Azure AD Application can be used to use Azure Authentication, restricted to the sites a service account can see.
The connector uses SharePoint's REST API, so the Aspire Worker nodes must have internet access to connect to the Microsoft 365 environment. Optionally, you can configure a proxy on the connector to enable internet access.
The SharePoint Online connector has the following features:
The SharePoint Online connector can crawl the following objects:
|Name||Type||Relevant Metadata||Content Fetch & Extraction||Description|
|Sites||container||N/A||Any site or subsite underneath a seed. Not the same as the .aspx page for a SharePoint Site|
|Lists||container||N/A||Any type of SharePoint list including (but not limited to): Document Libraries, External Lists, Calendars, Task Lists, etc.|
|Folders||container||N/A||List Item Folders found on lists like Document Libraries or Link Lists.|
|document||Yes||ListItems can take a number of different formats. For example, documents (PDF, doc, ppt, etc.), calendar events or announcements. For more info on how ListItems content types work, go to the MSDN article.|
|Attachments||document||Yes||A document attached to a SharePoint List Item.|
Due to API limitations, the SharePoint Online connector has the following limitations: