In this section, we will review new content management features and how they can help you to manage your set of content sources.
On this page:
All of the management of Content Sources can be done in the Admin UI Content Sources, where you can access all of the management features.
For the display of content sources Aspire adds new features and information into card like objects that represents each content source.
The cards contain several functions to control the content source.
Completed jobs shows the total number of successful jobs, you can also click on Complete and open the statistics.
Errors will show the number of document errors if any; if there is at least one error, you can click on the number and go to the Error Page.
It will show all the information available about the current crawl, including crawl type, documents per second, start time, jobs status, etc.
Start Full Crawl
Starts a full crawl, but before that it will show a warning indicating all incremental indexing data will be deleted.
Start Incremental Crawl
Starts an incremental crawl.
Start Test Crawl
If you click the delete button a confirmation will appear, if you click OK the delete will proceed and the content source will be deleted.
The content sources can be in one of several states. In each state, some controls change and some are disabled. In the section above, we saw the controls of a content source. In this section we will see which are the controls for each state.
The display name of the group, if the name is to long the name will appear follow by an ellipsis (e.g. ABC...), and if the mouse is over the name, a tool-tip will appear with the full name. The Group Name is also a link that will expand the content source, so we can see the content source inside it.
Number of Content Sources
The group will display the number of content sources that has contained.
If clicked, it will expand the content source, so we can see the content source inside it.
Add to Group
If clicked, Add to Group will open the group menu, and put the name of the group so we can only choose the content sources and click on Add Group.
Content Sources Status
Has well as the number of content sources the group will have the status of the content sources and how many content sources inside him has that specific status
Green: Stands for the Running status.
Blue: Stands for the Paused status.
Red: Stands for the three unsuccessful status Error, Failed and Aborted.
Orange: Stands for the three transitory status Pausing, Resuming and Stopping.
White: Stands for the idle status New and Completed and Cancelled.
Gray: Stands for the Disabled status.
If clicked, Ungroup will take all the content sources inside the group and put them in the first level (root), and it will delete the group.
This section walks through the steps necessary to create, use and dispose of a group, and how to interact with the group itself.
Click on the Group button in the Action Bar, a text field will appear, and the bottom of all the content sources will change into a check box that says Group. Select the content sources you want to group together by checking the Group check box, then put the name of the group in the text field next to the Group button.
Once you have selected the content sources and filled the name, you can click on Add Group, this will fade out and in the content source, and a group card will appear at the end of the content sources. This will be the group you just create with all the selected content sources inside it.
Once we have the group created we can expand it by clicking on the Group Name or by clicking on the expand button , this will fade out and in the content sources and display only the content sources inside the group. Also a legend will appear in the Action Bar indicating in which group we are in now, right next to the legend is the Return turn button , if we click on it, it will return us to the first level (root).
Also while we are in the expanded group we can see that the content source has another button right before the copy button, this button is the Ungroup One button , it looks exactly as the Return button , this button will remove the content source from the group and put it on the first level (root)
If you want to remove a group, the only way is to ungroup the entire group by clicking the Ungroup button , this will move all the content sources from our group to the first level (root) and delete the group.
In Admin UI, you can filter the content sources, and we can apply several filters for a more accurate result.
You can do regex searches base on the Content Source Name and the Group Name. To make a search we just put the regex we want in the text field on the top right corner of the Action Bar and press the Enter key. Only the content sources that match the regex will be displays
The cookie filters are regular filters that will be saved in a cookie so once we apply a cookie filter, this will be active until we remove it. We can access the cookie filters by clicking on the Filter button,
We have 3 categories of cookie filters, all of then explained below.
We have 3 general filters:
The status filters has all the possible status for the content sources, also it will have the All filter (Checked by default), if any of the status filters is checked, it will unchecked the All filter and only the content sources matching the checked status will be displayed. If the All filter is checked again, it will unchecked all the status filters.
The connector filters will be build according to the types of content sources available for the aspire account, but it will always have the All filter (Checked by default), if any of the connector filters is checked, it will unchecked the All filter and only the content sources matching the checked connector types will be displayed. If the All filter is checked again, it will unchecked all the connector filters.
The time filters can be applied for start and end time of the crawl.
In Admin UI, we can import a content source zip file and load the content source directly to our management page.
To import a content source do the following steps:
Once you have clicked on open, the content source will appear in the screen as loading with a warning icon (1), which means the source icon is missing.
After it has loaded the content source will appear as New, and the source icon (1) will show up
The import can only be successful if the zip file contains all 4 necessary files, and this files are correctly formatted.
With Add Source, select the type of content source you want by choosing the connector. The Add Source menu has three main sections.
The Official connector may change according to your connector entitlements.
Click Custom to open a window where you can choose between two methods to install a custom connector repository and configuration files. Both show as toggle buttons at the top of the window.
The repository method is always the default, With this option, you can download the custom connector from a Maven repository. To install the custom connector, fill the following fields.
All the connectors added using this method will be added to the Add Source menu.
It is not recommended to use an older version of a connector is a new version is available.
Before accessing the configuration file method, an alert will indicate that the connectors added using this method will not be included in the Add Source menu.
The configuration files method requires both the application file and DXF file in the Aspire server. To install a custom connector using this method, specify the direction of the application file.
If the dxf file doesn't have the new valid format for connectors, it won't be possible to configure the connector.