The following tutorial gives a step-by-step guide to set up a crawl account for Aspire. These steps have to be followed on each site that needs to be crawled.

User Account Requirements

In order to access SharePoint Rest API, an Active Directory Windows User account with sufficient privileges must be supplied. All urls crawled from the same connector will use the same credentials.

To crawl SharePoint you'll need the following permissions:

• Full Read on the WebApplication

This permission will allow the user to read last modification dates of documents and sites and will allow for incremental indexing of SharePoint content.

• Read on the SiteCollection

This permission is required to get all items from the site collection

It is recommended that the account be the site collection administrator. 

Set SharePoint Access Rights

A prerequisite for crawling SharePoint On Premise is to have a Windows Active Directory account. The domain, username and password for this account will be required below.

The recommended name for this account is "aspire_crawl_account". 

This account will need to have sufficient access rights to read all of the documents in SharePoint 2019 that you wish to process. See the previous section for details on what rights will be required for the account in SharePoint.

To set the rights for your account at Web Application level, do the following:

1. Open SharePoint Central Administration.
2. Go to "Manage web applications" under "Application Management".
3. Select the web application which has the site collections to crawl.
4. Click on "User Policy".
5. On the "Policy for Web Application" popup, click on "Add Users".
6. On "Choose Users" space type aspire_crawl_account with the corresponding domain.
7. Select "Full Read" permission on "Choose Permissions" section.
8. Click on "Finish".

To set the rights for your "aspire_crawl_axcount" on site collections, do the following:

• 1. Go to the desired site collection and log on with a site collection administrator (or any user authorized to edit site permissions).
  2. Click on the gear icon at the top left corner.
  3. Click on "Shared With...".
  4. Click on "ADVANCED"
  5. Click on Grant Permissions
  6. Enter the domain and account name on "Invite people to" field (i.e. aspire_crawl_account).
  7. Select Show Options.
  8. Select the Read permission.
  9. Click Share.