This tutorial will guide you into configuring a custom level permission and updating the permission of the crawl user. Be aware that this has to be done for every site collection that needs to be crawled.

Step 1: Create the custom permission level

  1. Go to the desired site collection and log on with a site collection administrator (or any user authorized to edit site permissions).
  2. Click Site Actions > Site Permissions (your user should see this option with sufficient privileges).
  3. Click Permission Levels  (It could take some time for it to enable, so wait until it does).
  4. Click Add a Permission Level.
  5. Fill in the Name and Description fields.
  6. Select the following privileges:
    • View Items Open Items View Versions View Application Pages Browse Directories View Pages Browse User Information Use Remote Interfaces Use Client Integration Features Open
  7. Click Create.

Step 2: Set custom permission for the crawl account

Select Permission

  1. Go back to the Site Permissions page.
  2. Select the crawl account.
  3. Click Edit User Permissions.
  4. Select the custom permission created in the previous step.
  5. Click Ok.

Once the crawl account has the new permission level, it should be ready to perform crawls using the SharePoint Web Services Extension.

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