The following tutorial gives a step by step guide to setup a crawl account for Aspire. These steps have to be followed on each site that needs to be crawled.

Option 1. Site Collection Administrator

The first option is to add the crawl account as Site Administrator, which will grant sufficient permissions to access all items on the site.

To set the rights for your account at Web Application level, do the following:

1. Open the Microsoft 365 administration site (https://admin.microsoft.com).
2. Go to Admin Centers → SharePoint.
3. Go to Sites → Active Sites
4. Select the site collection that you want to crawl.
5. Click on Permissions -> Manage additional admins.
6. Add the aspire crawl account to the "Site Admins" list.
7. Click on "Save".

Option 2. Custom Site Permission Level

If setting up the crawl account as Site Admin is not possible, follow these steps to set a custom Site Permission Level for the account.  

Step 1.

Go to Permission Levels page and click on Add a Permission Level

Step 2.

On the "Add a Permission Level" page, set a name and description for the new permission. 

Step 3.

Set the following List Permissions:

• View Items
• Open Items
• View Versions
• View Application Pages

Step 4.

Set the following Site Permissions:

• View Web Analytics Data
• Browse Directories
• View Pages
• Enumerate Permissions
• Browse User Information
• Use Remote Interfaces
• Open

Step 5.

Leave the Personal Permissions unchecked and click Create.

Step 6.

Assign the new permission to the crawl account.